ADVISORY NOTICE RELATIVE TO THE PROTECTION OF personal data (PRIVACY NOTICE)
pursuant to art. 13-14 of the GDPR (General Data Protection Regulation) 2016/679
1) Please be informed that the personal data provided by yourself will be processed, whether in printed form and/or digitally, exclusively for the purpose of the recruitment of personnel and using technical and organizational procedures which are strictly connected with said purpose.
The data are collected in different ways: by the voluntary despatch to our company of the subject's personal information and work experience, laid out in the form of a curriculum vitae (C.V.) and sent by mail, telefax, e-mail or brevi manu, or by registration on the website of our company. The following data are processed: personal details, contact details (address, telephone, e-mail address), previous work experience and skills, and the candidate's personal reasons for the application.
The despatch of your CV to our company may be: a) a spontaneous application; b) in response to specific recruiting advertisements published by our company in local, national or foreign newspapers or periodicals or on our web site, social media or third-party portals, or c) in response to recruiting advertisements published independently by third parties, in which case we collect the data from said third-party companies to which our company has previously indicated our personnel recruitment requirements. Please do not add any information that is not related to the position offered/sought to your CV.
2) The company shall also be entitled to process specific data contained in the CV even in the absence of the express prior consent of the subject (art. 111 bis of [Italian] Legislative Decree no. 196/2003) and also if the CV is assessed by the Data Controller during the course of subsequent selection processes other than those for which the CV was submitted spontaneously or requested by the Data Controller.
3) The provision of specific information as part of the CV is at all times voluntary. Any data which might reveal the subject's state of health or racial or ethnic origins will be processed only if necessary for the establishment of an employment or similar relationship with our company. Our company will not utilize any personal data provided by you but not related to the purpose stated above, taking into account the specific functions and/or nature of the required professional profiles.
Pursuant to [Italian] Law 276/2003 (Biaggi Law), we are prohibited from conducting any process of pre-selection – even with the consent of the subject – based on personal convictions, political or trade union affiliations, religious beliefs, gender, sexual orientation, matrimonial or family status, pregnancy, age, handicap, race, ethnic origin, colour, ancestry, nationality, linguistic group, state of health, or any controversies with preceding employers, unless such characteristics are such as to affect the method of carrying out the activities required for the work or which are an essential and determining prerequisite for the working activities.
As a consequence, in the case of personal data which might reveal the state of health of the subject's family members or cohabitants, the purpose of such processing shall be exclusively that of recognizing a specific benefit for the candidate, especially in the case of obligatory hiring quotas or the recognition of a right given by disability, infirmity, acts of war or military service.
4) The fact that a social media profile is available to the public does not automatically signify that a potential employer is permitted to make indiscriminate use of the information contained therein for their own purposes. To this end, and in compliance with legal opinion no. WP249 expressed by the "Article 29 Working Party", our company acts in compliance with the following rules:
5) The legal ground for lawful processing of ordinary and specific data is our legitimate interest – which in our opinion overrides the interests or rights and the fundamental freedoms of the subject – in assessing the compatibility and suitability of the candidate's profile with the requirements of the company and organizing the relative selection processes.
6) CVs which are not considered to be suitable for our requirements are protected in archives which are supervised during working hours and locked away thereafter.
These files may be accessed only by personnel who have been authorized in writing by our company and are provided with a univocal password. The personal data will not be transferred outside Italy. The personal data will never be publicized. The CVs and the data contained therein (evaluations etc.) are conserved for a maximum of 24 months, exclusively for the purpose of aiding in our further selection processes and for personnel training, after which they will be destroyed or rendered anonymous.
Personal data processed for the purposes of IT security (e.g. recordings of logs created by online systems used by the candidate to forward their candidacy to our company) will be conserved for the time necessary to complete the relative security checks and to assess the results in order to implement the technical measures necessary to rectify possible problems (one year from the date of collection).
7) The data may be communicated to training organizations and recruitment companies, labour, fiscal and legal consultants, organizations financing training programmes, temporary employment agencies, managers of personnel recruitment sites and web portals, who assume the rôle of external or independent Data Managers for the same purposes. In the case of external data managers, we oblige the third-party recipient of the data to report to us any further third parties to which the data are transferred, and we authorize such further transfer, and in addition we monitor the compliance of their processing with the requirements laid down by the privacy norms. A list of the external data managers may be obtained by written request of the subject.
The Data Controller does not transfer the data to third countries.
8) As regards the personal data, you are entitled to exercise the following rights:
In particular, in order to revoke the consent previously given to our company, the data subject may forward a specific request in one of the following ways: i) following the instructions for cancellation indicated at the bottom of each e-mail message, or ii) by sending an e-mail containing the request to privacy.gdpr@venetacucine.com.
9) The Controller responsible for the processing of personal data is: VENETA CUCINE SPA, with registered offices in Via Paris Bordone, 84 – 31056 Biancade (TV) e-mail privacy.gdpr@venetacucine.com